Ensure strong working relationships
Interact with all Rhenus staff in a professional and courteous manner


Payroll Administration
Assist employees with loan applications
Telephonic confirmation of employment


Training and Development
Manage all aspects of training and development to improve or develop competency or skills in an employee to increase performance and productivity
The yearly training needs analysis to be conducted
The analysis on a return on investment linked to this - (spreadsheet)
Assist with research for training courses that are available at different training institutions
Assist with implementation of mandatory training
Once training approval form has been received assist with booking the relevant training, follow up on payment and all other arrangements
Draft study / training agreements for the relevant trainees and manage a spreadsheet in terms of work back periods
Internal Skills Development Facilitator:
Engage with managers in obtaining the training plans / analysis per department and manage expectations and department training budget
Compile and submit WSP and ATR that is submitted in April every year
Organise and maintain training register which includes all relevant proof of training from training committee / managers
Follow up on mandatory / discretionary grants owing to the company
Analyse training requirements for company and make recommendations
Complete annual training reports:
Keep record of all training that was done during the period and attach to annual training reports
Implement and administer the entire learnership process
Liaise with service providers and TETA and provide relevant documentation
Interview and source suitable applicants
Liaise with departmental managers throughout the learnership
Report learnership to TETA on a yearly basis


Employee / Labour Relations
Involvement in grievance and disciplinary hearings by advising, counselling, attending formal disciplinary meetings
Implement termination procedures i.e., the necessary paperwork is completed and inform / provide documentation to payroll
Draft all disciplinary documentation


Health and Safety
Responsible for the adherence to the Health and Safety Act
Ensure that all notice boards meet minimum requirements with regards to HSE
Request monthly health and safety check lists from all the SHE reps
Update spreadsheets accordingly
Ensure all certificates are up to date, continually checking expiry dates and assisting with training if certificates are expired
Arrange and manage all statutory training and certificates (First Aid, Fire Fighter, H & S Rep, Reach truck / Forklift)
Generating all appointment letters and having them signed off by all parties concerned
Setting up and minute meetings on an every six week basis
Send monthly reminders to First Aiders to check first aid boxes and order new supplies if required
Submit all IOD’s on Workmen’s Compensation website timeously and follow-up on progress reports
Upkeep of all notice boards nationally. All legislation notices and Acts to be displayed


Stationary
Checking best prices on stationery and ensuring cost is kept down
Ensuring sufficient stock in storeroom
Keeping track of all stationery distributed by all staff completing stationary requisition forms


Ad hoc
Assist the HR department in all relevant aspects within the department
Work / Study Permit facilitation
Set up and attend staff / management meetings once a month

Knowledge & Experience

Matric or senior certification equivalent
A minimum of 2 - 3 years’ HR admin experience
Diploma / Degree in HR Management
A minimum of 2 years IR experience
A minimum of 2 years training and development experience


Skills

Communication skills
Time management skills
Problem solving skills
Ability to work under pressure
Requires little / no direct supervision
Attention to detail
Interpersonal skills
Outcome orientated
Ability to multi-task on different projects
Deadline driven




Attributes

Communication
Customer focus
Managing work
Stress tolerance
Tenacity
Work standards
Managing conflict


Training

Induction
Quality training
MS Excel
MS Publisher
Sage 300 People