1. Payroll processing
• Manage end-to end payroll processing, ensuring employees are paid on time and accurately
• Prepare and verify payroll calculations, deductions, bonuses, overtime and other variable earnings
• Calculate and process taxes and statutory deductions and contributions in compliance with local laws
• Submission of NBCRFLI leave to NBCRFLI
• Capturing of leave for all employees
• Approval of leave and claims on ESS and updating of reporting line changes
• Sick bonus applications for the NBCRFLI employees
• Holiday fund applications for the NBCRFLI

2. Data Management
• Maintain payroll information by collecting, calculating, and entering data
• Update employee records with new hire, termination, or changes in salary information
• Maintain a detailed record of payroll documentation and ensure confidentiality
• Maintain accurate leave records and follow up of outstanding / declined leave applications
• Check overtime schedules for outstanding leave and send this information to the employee / manager to ensure the leave submission is done. Copy in Receptionist for to follow up on all outstanding leave


3. Compliance and Audits
• Ensure payroll processes comply with local labour laws and tax regulations
• Assist the Payroll Manager with internal and / or external payroll audits
• Keep updated on tax regulations, labour laws, and other legislative changes relevant to payroll

4. Coordination with HR and Finance
• Collaborate with the HR team to ensure accuracy in employee records, including leave entitlements and benefits
• Assist the Payroll Manager with payroll reconciliations of the payroll accounts
• Month end 3rd party payroll related payments
• Resolve any discrepancies in payroll or employee benefits

5. Reporting
• Assist Payroll Manager with payroll-related reports for management
• Assist Payroll Manager with tax and / or regulatory submissions related to payroll

6. Employee Support
• Address employee queries related to payroll, deductions, benefits, leave, and tax queries
• Assist with onboarding of new employees regarding salary structure and deductions

7. Benefits Administration
• Administer benefits such as medical aid and provident fund

8. Ad hoc
• Assist Payroll Manager with any projects
• Assist employees with loan applications
• Telephonic and / or written confirmation of employment for staff
• Assist Payroll Manager with the increase and bonus process
• Ensure communication is sent to staff on a quarterly basis to update personal details and beneficiary forms
• Due to the nature of the business, from time to time, you will be required to perform reasonable duties that do not fall within your ordinary responsibilities and in terms of the above-mentioned tasks

Knowledge & Experience
• Matric or senior certification equivalent
• A minimum of 2 years’ experience in payroll, accounting, or a related area
• Bachelor’s degree in finance / accounting
• Strong understanding of payroll systems and familiarity with local labour laws within Middle East / Africa

Skills
• Proficiency in payroll software and MS Office
• Communication skills
• Strong organisational and time management skills
• Ability to handle confidential information
• Analytical and problem solving skills
• Ability to work under pressure
• Requires little / no direct supervision
• Attention to detail and accuracy
• Interpersonal skills
• Outcome orientated
• Ability to communicate effectively with all stakeholders

Attributes
• Communication
• Customer Focus
• Managing work
• Stress tolerance
• Tenacity
• Work standards
• Managing conflict

Training
• Induction
• Quality training
• MS Excel
• MS Publisher
• Sage 300 and ESS