Key Focus Areas:
• Manage general office administration, filing systems, document control, and record keeping.
• Procure office consumables, stationery, cleaning supplies, and operational requirements.
• Manage petty cash and process payment requisitions, invoices, and general payments.
• Assist with monthly payroll administration, salary adjustments, bonuses, leave records, and staff documentation.
• Maintain employee records, staff loans, provident fund administration, and HR documentation.
• Coordinate statutory submissions including WSP/ATR, SETA requirements, Workmen’s Compensation, and Employment Equity reporting.
• Manage company vehicle records, including fuel usage, servicing, e-tolls, and fines.
• Handle supplier, client, and membership administration, including renewals and correspondence.
• Draft professional letters, emails, templates, and internal communications.
• Provide executive support to management, including diary coordination, travel arrangements, meetings, and document preparation.
• Assist with marketing administration, including social media, website updates, newsletters, and advertising coordination.
• Coordinate company events, functions, golf days, staff celebrations, and client gifting.
• Manage office facilities, utilities, IT/telephone troubleshooting, and general operational support.
• Maintain safety compliance as Office & Warehouse Safety Officer.
• Assist with aviation-related administration, including permits, licenses, and related documentation.

Minimum Requirements:
• Matric / Senior Certificate equivalent
• Strong administrative and organisational skills.
• Excellent attention to detail and record-keeping abilities.
• Ability to multitask, problem solve, and work independently.
• Strong written and verbal communication skills.
• Proficiency in MS Office and general computer systems.
• Executive PA experience essential.

Blue Oak Personnel is a trusted recruitment agency with over 16 years of experience, specializing in the Freight Forwarding and Finance industries. By applying for this vacancy your CV will be uploaded to our system and will be considered for all current vacancies. If you have not been contacted within 2 weeks please consider your application unsuccessful.